Events Administrator

Job ID:41217
Location:Athens : 348 Syggrou Avenue 
Position Category:Communications
Position Type:Employee Fixed Term

Events Administrator

Lloyd’s Register

Location: Athens - Greece

About the Role:

We are seeking a methodical and detail-oriented Event Administrator to join our dynamic Marketing Operations team. Based in Mumbai, this fixed-term role will support the planning and execution of global events in a fast-paced, international environment. You will collaborate with colleagues and suppliers across the globe to ensure seamless delivery of event activities ranging from exhibitions to sponsorship activations. 

This is an exciting opportunity for someone who thrives on variety, is quick to adapt, and enjoys working within structured processes while juggling multiple priorities. 

What we offer you 

• Fixed term of 9 months
• The opportunity to work for an organization that has a strong sense of purpose, is values-driven and helps colleagues to develop professionally and personally through our range of people development programs.

The Role 

Global event coordination 

• Support the planning and execution of events globally 
• Organise exhibition stands, manage exhibitor passes, and coordinate colleague participation 
• Oversee logistics for physical event assets and ensure timely delivery onsite 
• Coordinate all sponsorship activities including physical branding assets, digital profiles and promotional materials 

Event reporting  

• Assist in post-event reporting, including gathering and analysing feedback, tracking key data and metrics, and facilitating debrief meetings with internal stakeholders 

Guest communication  

• Manage invitation creation, distribution and RSVP tracking 
• Coordinate with internal stakeholders to ensure accurate and timely messaging and invitation distribution 

Budget tracking  

• Track event budgets, monitor expenditures 
• Raise purchase orders and liaise with account team  

Supplier engagement 

• Collaborate with external suppliers including caterers, stand builders, and graphic designers 
• Source new suppliers when required and manage ongoing relationships 

Digital platforms and content support  

• Update event webpages and registration platforms 
• Maintain the global event programme tracker and project management software  

Travel 

• Some domestic and occasional international travel to support even delivery may be required 

About you: 

• Strong organisational and project management skills 
• Process-driven with a keen eye for detail 
• Comfortable managing multiple tasks in a deadline-driven environment 
• Excellent communication and interpersonal skills 
• Ability to work independently and collaboratively with international teams 
• Previous experience in events, marketing, or a related field is preferred 

What you bring

• 2 - 4 years of experience in event planning and delivery
• Prior experience working with global teams across multiple time zones 
• Proficiency in Microsoft platforms, particularly Excel and Microsoft Forms; familiarity with project management tools such as Asana and CRM systems like Salesforce is desirable
• Background in the maritime industry is preferred but not required
• Fluency in English, both written and spoken, is essential
• Join us and be part of a collaborative global team delivering impactful events across markets.

#LI-KC1

#LI-Hybrid

About us 

We are a leading international technical professional service provider and a leader in classification, compliance, and consultancy services to the marine and offshore industry, a trusted advisor to our customers helping to design, construct and operate their assets to the highest levels of safety and performance. We are shaping the industry’s future through the development of novel and innovative technology for the next generation of assets, while continuing to deliver solutions for our customers every day.

Be a part of 

Lloyd’s Register is wholly owned by the Lloyd’s Register Foundation, a politically and financially independent global charity that aims to engineer a safer world through promoting safety and education. For a thriving ocean economy, Lloyd’s Register colleagues and Lloyd’s Register Foundation work together to fund research, foster industry collaboration and develop action-oriented solutions to make the world a safer place. 

Want to apply. 

Here at Lloyd’s Register, we care, we share and we do the right thing in every situation. It’s ingrained in our culture and everything we do. We are committed, and continually strive, to lead with our values that empower and enable an inclusive environment conducive to your growth, development and engagement. It doesn’t matter who you are, what you have experienced, how you identify, how old you are, where you are from, what your beliefs are or how your brain or body works – the diversity of our colleagues is fundamental to our futures and the changes we can make together. Our inclusive culture allows us to connect together authentically and to be courageous and bold. We don’t just talk about our differences, we celebrate them! 

We are committed to making all stages of our recruitment process accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application and we will do everything we possibly can to support you. 

 If you don't tick every box in these ads, please don't rule yourself out. We focus on hiring people who share our goal of working together for a safer, sustainable, thriving ocean economy. 

We care, we share, we do the right thing.

If you have further questions about this role, please contact us at careers@lr.org and we will respond to you as soon as possible.

Diversity and Inclusion at Lloyd's Register:

Together we are one Lloyd’s Register, committed to developing an inclusive and safe workplace that embraces and celebrates diversity. We strive to ensure that all applicants to LR experience equality of opportunity and fair treatment, because we believe it is the right thing to do. We hope you do too.

   As a Disability Confident Committed Employer, we have committed to:

• ensure our recruitment process is inclusive and accessible.
• communicating and promoting vacancies offering an interview to disabled people who meet the minimum criteria for the job.
• anticipating and providing reasonable adjustments as required
• supporting any existing employee who acquires a disability or long-term health condition, enabling them to stay in work.
• at least one activity that will make a difference for disabled people.

Find out more about Disability Confident at: www.gov.uk/disability-confident

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The Lloyd's Register Group comprises charities and non-charitable companies, with the latter supporting the charities in their main goal of enhancing the safety of life and property, at sea, on land and in the air - for the benefit of the public and the environment. (Group entities).