Administrator

Administrator
Lloyd’s Register
Location: Mumbai, India

What we’re looking for
We’re seeking a proactive and organised Administrator to provide high-level administrative support to the FOBAS team in Mumbai. You will work with autonomy over your workload, delivering efficient administrative coordination in line with defined procedures and business requirements.

This role supports the smooth running of day-to-day operations, including administrative, invoice, logistics, and data entry activities, while ensuring deadlines and service standards are consistently met.

What we offer you
The opportunity to work for an organisation with a strong sense of purpose, driven by values and a commitment to a safer world.

A full-time, permanent role within a global team that encourages professional and personal development.

The ability to make a meaningful impact by supporting a specialist maritime service team delivering value to clients worldwide.

The role
Administrative Support & Process Improvement:Provide end-to-end administrative support for the FOBAS team, ensuring work is completed accurately and on time. Identify and suggest improvements to administration processes and procedures, and support Co-ordinators/managers with implementation of updated processes within the team.

FOBAS Administration & Invoice Support:
Assist with FOBAS administrative activities, including invoice-related functions, documentation control, and coordination of internal approvals in line with business procedures.

Logistics & Operational Coordination:
Support FOBAS logistics requirements as directed by the Logistics Manager, including liaison with couriers and suppliers, tracking shipments, and ensuring timely delivery of required items and documentation.

Client Data Entry & Database Updates:
Assist FOBAS Fuel Consultants with accurate data entry into client databases, ensuring data quality and compliance with required formats and deadlines.

Stakeholder Management & Query Resolution:
Deal with basic queries and build effective working relationships with suppliers, couriers, and internal/external clients. Support resolution of service issues and ensure communications are handled professionally and efficiently.

Planning, Documentation & Compliance:
Ensure documentation, data, and tasks are planned, evaluated, and processed in accordance with local business requirements, agreed deadlines, internal procedures, contractual obligations, cost structures, and budget constraints.

General Team Support:
Assist with any other administrative requirements that the FOBAS team may require, as directed day-to-day by the FOBAS management team.

What you bring
Previous experience in an administrative, coordination, or office support role.

Strong organisational skills with the ability to manage multiple priorities and deadlines.

High attention to detail, particularly when handling documentation, invoices, and data entry.

Confidence working with internal systems and client databases (MS Office proficiency required).

Strong communication skills and the ability to build relationships with internal and external stakeholders.

A proactive approach, with the ability to work independently and suggest process improvements.

Experience supporting logistics coordination, invoicing, or operational administration (desirable).

You are someone who:
Takes ownership of administrative tasks and delivers consistent, high-quality outcomes.

Works effectively under pressure and manages competing priorities.

Builds strong working relationships and communicates clearly.

Is process-driven, detail-oriented, and committed to meeting deadlines.

Enjoys working as part of a collaborative, professional team environment.

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