Business Development Clients Portal Specialist

Job ID:41734
 

Business Development Clients Portal Specialist

Lloyds Register 

Location:   Mumbai /India

What we’re looking for 

• The Portal specialist is responsible for managing and maintaining the company’s tenders across clients and vendor portals throughout the Middle East & Africa regions.
• The role supports business development by ensuring accurate registrations, timely tender submissions, compliance with regional requirements, and efficient handling of portal-based registration and invoicing processes.

What we offer you 

A full-time permanent role

A competitive package

 The role  

• Manage all client/vendor portal registrations, renewals and profile updates.
• Maintain a master portal register covering access details, client contacts, registration status, expiry dates, submission requirements and ownership.
• Manage portal user access, credentials, MFA, back-up users and access recovery processes.
• Maintain current company documents, certificates, compliance documents, insurance records, tax/VAT documentation, bank letters, QHSE documentation and other portal-required records.
• Monitor portals for new tenders, RFQs, EOIs, RFPs, prequalification requests, clarifications, addenda and client notifications.
• Coordinate with BD and proposal leads to ensure timely internal opportunity alerts and deadline tracking.
• Prepare portal submission checklists and manage the upload/submission of technical, commercial, legal and administrative documents.
• Track all clarifications, addenda and client communications issued through portals.
• Capture and archive submission confirmations, receipts and audit trails.
• Support Finance with invoice uploads, approval tracking, rejection follow-up and portal-based payment-status monitoring.
• Maintain trackers for registrations, tenders, document expiry and portal risks.
• Produce regular dashboard reports covering active portals, upcoming deadlines, tender activity, document renewals, submissions status.
• Escalate portal access issues, submission risks, missing documents and compliance gaps early.

What you bring 

• Bachelor’s degree in business administration, or Engineering, or Supply Chain, or Finance, Commercial Management or related disciplines.
  
  
• 3–6 years’ experience in vendor portal management, tender coordination, bid administration, commercial operations or procurement support.
  
  
• Experience with GCC / MEA government, energy, infrastructure, maritime, port, logistics or engineering client portals preferred.
  
  
• Experience with government portals or mega clients across the public and private sector is advantageous.
• Experience in consultancy, engineering, infrastructure, ports, maritime, logistics or energy sectors preferred.
• Knowledge of government procurement processes.
• Proficient in MS Office, Oracle Fusion or SAP Ariba tools and particularly Excel for reporting and data management.
• Excellent communication and coordination skills.
• Attention to detail and ability to work with deadlines.

#LI-KC1 
#LI-Hybrid 

About us 

We are a leading international technical professional service provider and a leader in classification, compliance, and consultancy services to the marine and offshore industry, a trusted advisor to our customers helping to design, construct and operate their assets to the highest levels of safety and performance. We are shaping the industry’s future through the development of novel and innovative technology for the next generation of assets, while continuing to deliver solutions for our customers every day.

Be a part of 

Lloyd’s Register is wholly owned by the Lloyd’s Register Foundation, a politically and financially independent global charity that aims to engineer a safer world through promoting safety and education. For a thriving ocean economy, Lloyd’s Register colleagues and Lloyd’s Register Foundation work together to fund research, foster industry collaboration and develop action-oriented solutions to make the world a safer place. 

Want to apply. 

Here at Lloyd’s Register, we care, we share and we do the right thing in every situation. It’s ingrained in our culture and everything we do. We are committed, and continually strive, to lead with our values that empower and enable an inclusive environment conducive to your growth, development and engagement. It doesn’t matter who you are, what you have experienced, how you identify, how old you are, where you are from, what your beliefs are or how your brain or body works – the diversity of our colleagues is fundamental to our futures and the changes we can make together. Our inclusive culture allows us to connect together authentically and to be courageous and bold. We don’t just talk about our differences, we celebrate them! 

We are committed to making all stages of our recruitment process accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application and we will do everything we possibly can to support you. 

 If you don't tick every box in these ads, please don't rule yourself out. We focus on hiring people who share our goal of working together for a safer, sustainable, thriving ocean economy. 

We care, we share, we do the right thing.

If you have further questions about this role, please contact us at careers@lr.org and we will respond to you as soon as possible.

Diversity and Inclusion at Lloyd's Register:

Together we are one Lloyd’s Register, committed to developing an inclusive and safe workplace that embraces and celebrates diversity. We strive to ensure that all applicants to LR experience equality of opportunity and fair treatment, because we believe it is the right thing to do. We hope you do too.

   As a Disability Confident Committed Employer, we have committed to:

• ensure our recruitment process is inclusive and accessible.
• communicating and promoting vacancies offering an interview to disabled people who meet the minimum criteria for the job.
• anticipating and providing reasonable adjustments as required
• supporting any existing employee who acquires a disability or long-term health condition, enabling them to stay in work.
• at least one activity that will make a difference for disabled people.

Find out more about Disability Confident at: www.gov.uk/disability-confident

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The Lloyd's Register Group comprises charities and non-charitable companies, with the latter supporting the charities in their main goal of enhancing the safety of life and property, at sea, on land and in the air - for the benefit of the public and the environment. (Group entities).