Administrator (Maternity Cover)

Job ID: 38425
Position Type: Maternity Cover (1 year contract)

Administrator (Maternity Cover)

Lloyd’s Register Foundation

Location: London

What we’re looking for 

Lloyd’s Register Foundation is looking for a maternity cover on a one-year fixed term contract.

You will provide administration support to the Directors of Lloyd’s Register Foundation and undertake a range of administrative activities and resolve queries for internal/external clients. Your role includes delegation and monitoring of other’s inboxes/ diaries, travel planning and processing finance and expense records.

 What we offer you 

• Opportunity for 15% matched Pension
• Hybrid working
• 25 days holiday + Bank Holidays
• A range of flexible benefits
• The opportunity to work for an organisation that has a strong sense of purpose, is values driven and helps colleagues to develop professionally and personally through our range of people development programmes

The role 

• Prioritise and process documentation/data/information in accordance with business requirements and agreed deadlines
• Undertake a range of tasks and responsibilities including diary management, travel, expenses and event coordination
• Data filing/entry in accordance with defined procedures including preparing documents for meetings
• Deal with queries and build relationships with internal/external clients, as appropriate on email and phone
• Raise finance purchase orders in the SAP system
• Conduct all activities in line with internal procedures, contractual requirements, cost structures and budget constraints
• Work on ad-hoc administration of projects as requested by the Directors and line manager
• Responsible for meeting minutes and actions, as necessary

What you bring 

• Relevant administration experience for a pool of internal clients
• Diary management
• Minute taking, organisation of meetings and management of actions lists
• Experience in purchase order creation, tracking and receipting is an advantage
• Ability to organise and prioritise own workload
• A flexible approach and ability to manage priorities and to respond to changes in workload at short notice
• Ability to work as part of a team and independently
• Computer literacy such as Microsoft Office Suite (Word/Excel/PowerPoint)
• Experience in using relevant IT Systems would be an advantage

About us 

Lloyd’s Register Foundation is a financially independent global charity that aims to engineer a safer world through promoting safety and education. We do this by focussing on the most pressing global safety challenges, establishing the best evidence and insight to better understand the complex factors that affect safety, and by building partnerships for change. Our unique structure comes from the fact that we own a significant trading company, Lloyd's Register Group. We share the same mission and work together to make the world a safer place.

Want to apply 

We hire people with a wide variety of skills, experience, and backgrounds. This includes people with disability, women, people identifying as LGBTIQIA+, culturally and linguistically diverse people, careers, and other varied groups. 

We are committed to making all stages of our recruitment process accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application and we will do everything we possibly can to support you. 

If you don't tick every box in these ads, please don't rule yourself out. We focus on hiring people who share our goal of working together for a safer, sustainable, thriving ocean economy. 

We care, we share, we do the right thing  

If you have further questions about this role, please contact us at careers@lr.org and we will respond to you as soon as possible.

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The Lloyd's Register Group comprises charities and non-charitable companies, with the latter supporting the charities in their main goal of enhancing the safety of life and property, at sea, on land and in the air - for the benefit of the public and the environment. (Group entities).