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Team Administrator & Office Manager

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Date: 04-May-2021

Location: Melbourne, VIC, AU

Company: Lloyds Register

Vysus Group is a global engineering consultancy.  In Australia, we have a market-leading power systems engineering business working on a wide range of projects across the renewable energy sector. This business has an unmatched track record in Australia, having been focused on the grid connection of clean generation since 2002 and having been involved in over 50% of the renewable generation projects

The team is looking for a versatile administrator who can support the running of the Melbourne office as well as project based administrative tasks. 

About this role

The office manager will work with Vysus Group management to support the efficient and smooth running of the Melbourne office and team.

The role will be office based in the CBD and part time (3 days per week).

 

Role Responsibilities

  • Office management tasks including:
    • Effective coordination of office activities including office/ facilities management and generally keeping the team running smoothly.
    • Handling incoming enquiries phone / in person (minimal)
    • · Managing incoming and outgoing mail.
    • Approving 3rd party invoices for processing
    • Administration support with recruiting and on-boarding.
    • Ad-hoc project management and team event coordination.
    • Act as ‘go-to’ person in the office.
    • Ordering and taking stock of office supplies.
    • Data management activities including filing and archiving
  • Project and delivery support
    • Setting up clients and vendors within the CRM system and facilitating the pre-approval process
    • Setting up projects and variations within the project management system
    • Support of monthly invoicing process and tracking of invoice payment.
    • Supporting project managers with ad-hoc administrative support.

 

Essential Criteria

  • At least 3 years’ experience in a similar role
  • High level English communication skills both written and verbal
  • Strong background in Administration/Operations
  • Ability to work independently / autonomously and part of a team
  • Positive approach to work and colleagues
  • High level attention to detail
  • Highly organized and ability to prioritise
  • Ability to manage competing deadlines in a calm and professional manner
  • Ability to lead with tasks and communications within the team
  • Proficiency in Microsoft Outlook, Excel and Word
  • A willingness to learn with a can-do positive attitude
  • Valuing accountability and being highly responsible and responsive
  • Australian resident or citizen

 

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