Personal Assistant

Job ID:40396
Location:Southampton : Hampshire House 
Position Category:Administration/Business Support
Position Type:Employee Regular

Personal Assistant

Lloyd’s Register

Location: Southampton preferred

What we’re looking for 

We are seeking an accomplished and highly organised Personal Assistant to support the Global Service Delivery Director, Global Service Delivery Leadership Team and contribute to the efficiency of the wider COO leadership team by providing a high level of support to essential agenda items, deliverables, and key issues. The ideal candidate will be a proactive and trustworthy professional with a strong attention to detail, exceptional communication skills, and a proven track record of managing the complexities of support at a senior level.

What we offer you 

The opportunity to work for an organisation that has a strong sense of purpose, is values driven and helps colleagues to develop professionally and personally through our range of development programs.

The role 

• Extensive support to the Global Service Delivery Director, Global Service Delivery Leadership Team through the management of schedules, logistics and communications.
• Act as conduit between the COO Global Service Delivery Leadership team to ensure related activities are communicated effectively and in a timely manner to managers and colleagues through appropriate channels.
• Act as point of contact for communication and matters assuring content, preparing talking points/written responses on behalf of the Global Service Delivery Director, Global Service Delivery Leadership Team for both internal and external audiences.
• Act as an assistant to the Global Service Delivery Director, Global Service Delivery Leadership Team by briefing them on essential agenda items, deliverables, and key issues
• Prepare high-quality materials and resources for both Board executive meetings and the COO Global Service Delivery Leadership team
• Arrange/ co-ordinate travel and accommodation
• Managing The COO Global Service Delivery Leadership team’s calendar and prioritising as necessary
• Format information for internal and external communications and presentations
• Managing flow of information in a timely and accurate manner
• Prepare and share itineraries
• Co-ordinating/ arranging events and necessary logistics for the COO Global Service Delivery Leadership team as required
• Coordinating, tracking and reconciling expenses for the Global Service Delivery Director, Global Service Delivery Leadership Team
• Monitoring of departmental expense in line with LR policies and procedures
• The duties will be varied and some confidential, requiring the highest level of discretion
• Maintain close relationships with peers and relevant departments across the organisation.

What you bring 

• Extensive track record as a Personal Assistant, preferably within a global business supporting Senior stakeholders
• Ability to juggle different tasks, effectively prioritise and manage competing demands
• Act with integrity at all times and ability to handle confidential and sensitive information with discretion
• Excellent verbal and written communication skills, with an ability to convey clear and compelling messages, flexing tone and style to suit the audience
• Significant previous experience supporting Senior Leaders or exposure in a similar role
• Proficiency in using spreadsheet programs (Google Sheets or Microsoft Excel), presentation graphics software (Microsoft PowerPoint or Google Slides), and word processors (Google Docs or Microsoft Word)
• Outstanding skills and strong emotional intelligence
• Attention to detail, highly organised
• Personable, confident and open
• Resilient and able to think and act appropriately at all times
• Creative approach to problem solving
• Proactive and attentive
• Experienced in efficiently balancing multiple tasks at any given time
• Flexibility and adaptability
• Solid knowledge and experience working with MS Office applications including Outlook, PowerPoint, Word and Excel. Tech savvy and the able to learn new software.

About us 

We are a leading international technical professional service provider and a leader in classification, compliance, and consultancy services to the marine and offshore industry, a trusted advisor to our customers helping to design, construct and operate their assets to the highest levels of safety and performance. We are shaping the industry’s future through the development of novel and innovative technology for the next generation of assets, while continuing to deliver solutions for our customers every day.

Be a part of 

Lloyd’s Register is wholly owned by the Lloyd’s Register Foundation, a politically and financially independent global charity that aims to engineer a safer world through promoting safety and education. For a thriving ocean economy, Lloyd’s Register colleagues and Lloyd’s Register Foundation work together to fund research, foster industry collaboration and develop action-oriented solutions to make the world a safer place. 

Want to apply. 

Here at Lloyd’s Register, we care, we share and we do the right thing in every situation. It’s ingrained in our culture and everything we do. We are committed, and continually strive, to lead with our values that empower and enable an inclusive environment conducive to your growth, development and engagement. It doesn’t matter who you are, what you have experienced, how you identify, how old you are, where you are from, what your beliefs are or how your brain or body works – the diversity of our colleagues is fundamental to our futures and the changes we can make together. Our inclusive culture allows us to connect together authentically and to be courageous and bold. We don’t just talk about our differences, we celebrate them! 

We are committed to making all stages of our recruitment process accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application and we will do everything we possibly can to support you. 

 If you don't tick every box in these ads, please don't rule yourself out. We focus on hiring people who share our goal of working together for a safer, sustainable, thriving ocean economy. 

We care, we share, we do the right thing.

If you have further questions about this role, please contact us at careers@lr.org and we will respond to you as soon as possible.

Diversity and Inclusion at Lloyd's Register:

Together we are one Lloyd’s Register, committed to developing an inclusive and safe workplace that embraces and celebrates diversity. We strive to ensure that all applicants to LR experience equality of opportunity and fair treatment, because we believe it is the right thing to do. We hope you do too.

   As a Disability Confident Committed Employer, we have committed to:

• ensure our recruitment process is inclusive and accessible.
• communicating and promoting vacancies offering an interview to disabled people who meet the minimum criteria for the job.
• anticipating and providing reasonable adjustments as required
• supporting any existing employee who acquires a disability or long-term health condition, enabling them to stay in work.
• at least one activity that will make a difference for disabled people.

Find out more about Disability Confident at: www.gov.uk/disability-confident

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The Lloyd's Register Group comprises charities and non-charitable companies, with the latter supporting the charities in their main goal of enhancing the safety of life and property, at sea, on land and in the air - for the benefit of the public and the environment. (Group entities).