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Senior Administrator - Marine

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Date: 10-Apr-2018

Location: Southampton, GB

Company: Lloyds Register

Job ID:6041
Location:Southampton : Boldrewood Campus (LR_L000124) 
Position Category:Administration/Business Support
Department:GB100034 : Rules & Procedures Publishing (GB100034)
Position Type:Employee Regular
Education Required:See Job Description
Experience Required:See Job Description
Relocation Provided:No

 

 

Role Purpose

To provide high level administrative support against defined procedures, with autonomy over workload to meet business needs. Undertakes a wide range of complex administrative activities and resolves complex queries

 

Your duties will include:

  • Production of the Rules and notices to the Rules (in current – MS Word, PDF and XML coding input), including liaising with other departments and suppliers as necessary.
  • Create new and amend existing ShipRight procedures (in current – MS Word, PDF and XML coding input) including arrangement of the relevant approvals, and upload them on Document Management Systems, such as Connect, Class Direct and announce on Yammer etc.
  • Create new and amend existing Guidance documents (in current – MS Word, PDF and XML coding input) including arrangement of the relevant approvals, and upload them on Document Management Systems, such as Connect, Class Direct and announcement on Yammer etc.
  • Maintain records of all Rule production and source files.
  • Create and amend Technical Illustrations and covers (for above publications) as required (using Adobe Illustrator and Photoshop).
  • Undertake all publishing activities paying due attention to detail working closely with 3rd party proofreading suppliers.
  • Provide cover for other members of the support team and undertake other admin duties as directed by the Rules and Procedures Publishing Manager.
  • Ensure documentation/data/information and tasks relevant to the individual are planned, evaluated and processed in accordance with local business requirements and agreed deadlines.
  • Identify and suggest improvements to administration processes and procedures. Assist Co-ordinator/managers with the implementation of new administrative processes and procedures within the team.
  • Deal with complex queries and build relationships with internal/external clients, as appropriate.
  • Coach other team members, as appropriate, to achieve effective knowledge transfer and application.
  • Conduct all activities in line with internal procedures, contractual requirements, cost structures and budget constraints.
  • Review and provide management information/statistics, including the identification and reporting of process failure.

 

To be considered you must have/be

  • Competence in IT skills and use of IT packages relevant to the specific job responsibilities (specifically in Content Management Systems and MS Office)
  • GCSE or equivalent level of education
  • Experience in an administrative role preferably within a publishing environment.
  • Good communication skills

 

 

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