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Senior Administrator

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Date: 15-Sep-2021

Location: Southampton, GB, SO16 7PX

Company: Lloyds Register

 

 

Role Purpose

To provide high level administrative support against defined procedures, with autonomy over workload to meet business needs. Undertakes a wide range of complex administrative activities and resolves complex queries

 

Your duties will include:

  • Production of the Rules and notices to the Rules (in current – MS Word, PDF and XML coding input), including liaising with other departments and suppliers as necessary.
  • Create new and amend existing ShipRight procedures (in current – MS Word, PDF and XML coding input) including arrangement of the relevant approvals, and upload them on Document Management Systems, such as Connect, Class Direct and announce on Yammer etc.
  • Create new and amend existing Guidance documents (in current – MS Word, PDF and XML coding input) including arrangement of the relevant approvals, and upload them on Document Management Systems, such as Connect, Class Direct and announcement on Yammer etc.
  • Maintain records of all Rule production and source files.
  • Create and amend Technical Illustrations and covers (for above publications) as required (using Adobe Illustrator and Photoshop).
  • Undertake all publishing activities paying due attention to detail working closely with 3rd party proofreading suppliers.
  • Provide cover for other members of the support team and undertake other admin duties as directed by the Rules and Procedures Publishing Manager.
  • Ensure documentation/data/information and tasks relevant to the individual are planned, evaluated and processed in accordance with local business requirements and agreed deadlines.
  • Identify and suggest improvements to administration processes and procedures. Assist Co-ordinator/managers with the implementation of new administrative processes and procedures within the team.
  • Deal with complex queries and build relationships with internal/external clients, as appropriate.
  • Coach other team members, as appropriate, to achieve effective knowledge transfer and application.
  • Conduct all activities in line with internal procedures, contractual requirements, cost structures and budget constraints.
  • Review and provide management information/statistics, including the identification and reporting of process failure.

 

To be considered you must have/be

  • Competence in IT skills and use of IT packages relevant to the specific job responsibilities (specifically in Content Management Systems and MS Office)
  • GCSE or equivalent level of education
  • Experience in an administrative role preferably within a publishing environment.
  • Good communication skills

 

 

Diversity and Inclusion at Lloyd's Register:

Together we are one Lloyd’s Register, committed to developing an inclusive and safe workplace that embraces and celebrates diversity. We strive to ensure that all applicants to LR experience equality of opportunity and fair treatment, because we believe it is the right thing to do. We hope you do too.

 

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The Lloyd's Register Group comprises charities and non-charitable companies, with the latter supporting the charities in their main goal of enhancing the safety of life and property, at sea, on land and in the air - for the benefit of the public and the environment. (Group entities).    

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